You can easily drag and drop files into the cells in the attachment field directly from your desktop, or click the plus-shaped Add attachment button in an attachment field cell to bring up a file uploader that you can use to bring photos over from your Dropbox, Box, or Google Drive account. If you click on the bottommost row of any group (where the plus sign is located), you can create a new record that’s automatically labeled with the appropriate production title. Grouping makes it possible to automatically organize your photos so you can enter them however you like and not worry about misplacing anything. rows, or each photo entry) by production. If you click that button, you’ll see that the current view for this table is set to group all its records (i.e. (We’ll discuss more about how that works in a minute.)īefore you add anything of your own, notice that it says “Grouped by 1 field” at the top of the view. You’ll also see a place to add notes and a checkbox to add that photo to your personal favorites. Similarly to the previous table, you only need to enter an image name, associate it with a production you already entered, and upload the picture. Take a quick peek at the Production Gallery view to get an overview of the photos for each production, then check out the view named “Job Calendar.” With just a few clicks, you can turn your spreadsheet-like grid into a photo gallery, a calendar, or even a kanban board-and you can save these ways of looking at your information as preset “ views.”Ĭlick on the dropdown menu next to where it says “Grid view” to reveal a couple of extra views all ready to go. One of the ways in which Airtable is better than a traditional spreadsheet is the ability to look at your information in many different ways, depending on your project’s needs. You can delete them when we’re all done and always return to this post to make another copy or just use the embedded examples. Try adding a production you’re on, but leave the samples in the base for now. The Productions table works just like a spreadsheet, so feel free to fill it out like one. You’re also sure to notice a bunch of photos-but we’ll get back to those in a moment. Each one has a specified start and end date, contact information, a field to upload contracts and documents (if you want to keep those organized, too), and any notes. Once you’ve got your copy of the base open, you’ll see the Productions table, with three short film shoots already stored in it. If you don’t have an account yet, you can sign up here for free. Click the Copy base button up top to copy this example base to your Airtable account.
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